PowerPoint feature reference

Insert a new slide with a specific layout, such as Title and Content, Two Content, or Comparison.

Ctrl+M

Copy a slide to build the next version. This is also the basis of the Morph transition.

Ctrl+D

Group slides into sections so they are easier to organize and move together.

Insert slides from another file without opening that file.

Keep backup slides in the file without showing them during the presentation.

Show the slide number and footer text on every slide.

The parent template that sets the logo, fonts, colors, and title position for every slide.

A logo on the top master appears on every slide and stays put while you edit regular slides.

A set of brand colors and fonts used by charts, SmartArt, and shapes.

Automatic layout suggestions for the current slide. Requires Microsoft 365 and an internet connection.

Choose 16:9 for screens, 4:3, or a custom size such as A4 paper.

Set the size before you start. Changing it later shifts or rescales every object.

Line objects up and make the spacing between them equal.

Combine several objects so they move and resize together.

Ctrl+G / Ctrl+Shift+G (Ungroup)

A list of every object on the slide. Use it to select buried objects, rename, hide, and reorder layers.

Alt+F10

Name objects before you use Morph. Objects with the same name on two slides are matched exactly.

Copy the formatting of one object or piece of text to another.

Ctrl+Shift+C / Ctrl+Shift+V

Lines that keep margins and columns consistent across slides.

Turn a bulleted list into a process, cycle, or hierarchy diagram.

Crop a picture into a shape, such as a circle for a profile photo.

A chart that follows changes to the data in the original Excel file.

Vector icons that you can recolor to match the theme.

Reduce the size of a file that contains many pictures.

A description of a picture for people who use screen readers.

The effect shown when you move from one slide to the next.

Objects move smoothly from their position on one slide to a new position on the next slide.

The order and timing of every animation within a slide.

Use animation to show the order of ideas, not as decoration on every object.

Your notes, the next slide, and a timer appear on your screen. The audience sees only the slide.

Alt+F5

Notes below each slide. They are not shown to the audience.

Practice and record how long you spend on each slide.

Keys to start the show, jump between slides, blank the screen, and use the laser pointer, pen, or eraser.

Ctrl+L · Ctrl+P · Ctrl+E

Share slides in a format whose layout does not change.

Turn the presentation, including recorded timings and narration, into an MP4 video.

Carry custom fonts with the file so they are not substituted on other computers.